An event is any organised activity that requires specific planning where people come together. An event may include community, cultural and environmental gatherings, commercial activities, celebrations and some sporting events.
If you want to run an event, please fill out the Expression of Interest form here:
Event Expression of Interest
The Expression of Interest (EOI) is a short online questionnaire to provide Council with an overview of your event, so we can assess what approvals may be required. It is recommended that as much information is supplied as possible.
Council will use the information provided in your EOI to determine whether your event requires a permit. If you do, you will be asked to provide Public Liability Insurance (with a minimum of $20 million cover) and submit an Event Plan, including (at a minimum) a Site Map and Risk Assessment, before receiving your permit.
The submission of an Expression of Interest does not imply the event is approved – it is a registration of interest only.
Monash City Council (“Council”) collects personal information via this form for event administration and related purposes which the individual to whom the information relates may reasonably expect. Council will not release or provide access to personal information to any other person or body, unless (a) it has been authorised to do so by the person to whom the information relates, (b) it is permitted or required to do so by law, or (c) it is appropriate or required in the performance of the functions of Council. If you refuse to supply the requested information we may not be able to process your expression of interest. You may gain access to your personal information by contacting Council’s Privacy Officer via email at firstname.lastname@example.org
Definition of Low, Medium and High-Impact Events
To assess whether an Event Permit is required for your event, we have developed an Event Impact Matrix to outline the factors Council uses to evaluate the impact your event may have based on the information provided in the Expression of Interest form.
Low-Impact Events - minimum 4 weeks' notice
- 0 to 200 attendees
- Minimal temporary infrastructure – Up to two 3m x 3m marquees (weighted) will be allowed. Strictly no pegging
- Minimal noise impact
- No food vendors serving the public
- No change to traffic conditions and parking
- No impact to usual amenity of space
Medium-Impact Events - minimum 8 weeks' notice
- 201 to 1000 participants, artists, staff, contractors, volunteers
- Moderate temporary infrastructure – small staging, additional infrastructure such as marquees and toilets
- Is not fully enclosed or fenced off and/or require mandatory entry fee
- Moderate noise impact
- Up to 7 caterers or food vendors
- Moderate additional vehicle traffic to the event area
- Some impact to amenity of space
- Event has successfully been delivered in Monash before and has no significant changes to the Event Plan
High-Impact Events - minimum 12 weeks’ notice
- 1001 participants, artists, staff, contractors, volunteers
- 8 caterers or food vendors
- Substantial temporary infrastructure required (for example: staging, PA, marquees, toilets, catering)
- High noise impact
- Substantial additional vehicle traffic to the event area
- Substantial impact to usual amenity of space
- Event is new or has significant changes to the Event Plan
NOTE: A Place of Public Entertainment Permit (POPE) may be triggered if you have the following:
- A place of more than 500m2, which may include the erection of a prescribed temporary structure
- A seating stand for more than 20 persons
- A marquee of more than 100m2
- A tent of more than 100m2
- A booth of more than 100m2
- A stage or platform of more than 150m2
- 5000 or more persons person at any one time during the event or activity
- A place that is enclosed or substantially enclosed where a reasonable person would see as being an exclusive/controlled area
- A place to which admission can be gained by payment of money or other consideration.
Any event that triggers a POPE permit will be deemed a high-impact event and will require a minimum of 12 weeks' notice
Please read: Terms and Conditions
It is important that event organisers understand it is necessary that an individual or an organisation that is a legal entity within its own right is responsible and accountable for the operation of the event. This includes ensuring the relevant permits and permissions are obtained before running an event and that the required level of insurance is maintained for the event.
People and organisations who organise and run events on Council land and/or buildings without having the relevant permissions or permits in place are likely to be subject to enforcement action, which may include prosecution.